Duties of the Town Clerk:
The Town Clerk is the chief election official. The Clerk supervises voter registration, oversees polling places, election officers, and the general conduct of all elections. The Clerk directs the preparation of ballots, polling places, voting equipment, voting lists, administers campaign finance laws, certifies nomination papers and initiative petitions, and serves on the Board of Registrars. The Clerk's office conducts the annual town census and prepares the street list of residents.
The Town Clerk is the keeper of the town seal. The Town Clerk attests by signature and seal to bonds, contracts, bylaws, resolutions and any other documents requiring town certification. The Clerk provides certified copies of vital records and conducts genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials. The Town Clerk administers the oath of office to all town officials, elected and appointed.
The Town Clerk certifies the residency of veterans’ who qualify for state bonuses, receives board and committee meeting postings, administers and records oaths of office to town officials; submits zoning by-law and town by-law changes to the Attorney General, and sends the Jury List to the Secretary of State. The Town Clerk is also responsible for overseeing the State mandated compliance of all employees, and board and committee members, to be sure they follow through annually with any required Conflict of Interest / State Ethics Laws documentation.
In addition, the Town Clerk issues marriage licenses, dog tag licenses, storage of flammables, business certificates, and raffle permits, and serves as the Chief Public Records Access Officer.
The Town Clerk and the Assistant Town Clerk are Notary Publics, and Commissioners to Qualify Public Officers.
Notary Public Services
NOTARY SERVICE GUIDELINES
The Town Clerk’s office provides Notary services as a courtesy. Residents seeking Notary Services should call the Town Clerk’s office (781-334-9400) prior to their visit to ensure that the Notary is available.
The following guidelines will be followed in the provision of Notary Service:
- Notary Services are available during the normal business hours and are not available in the fifteen (15) minutes prior to the time of closing.
- Notary Service is provided on a first-come, first service basis
- A valid, government-issued photo identification is required of any customer seeking Notary Service
- The document(s) CANNOT already have been signed nor dated
- All signers must be present at the time of notarizing
- The Notary is stating they have witnessed the document being signed
- The document must contain the appropriate Notarial Statement or Clause, or one will be stamped on the document by the Notary
- Documents in any language other than English will not be notarized at this facility
- Notary Service is not available for deeds, mortgages, wills, living wills, living trusts, codicils or depositions.
- Certain public documents cannot be copied and notarized. Examples of these are birth, marriage and death certificates
- Massachusetts law requires that a Notary and the person seeking notarization be able to communicate directly with each other
- In accordance with Massachusetts Notarial Law, Notaries will not provide service if the customer, document or circumstances of the request for Notary Service raise any issue of authenticity, ambiguity, doubt or uncertainty. In this event, the Notary may, at his/her sole discretion, decline to provide Notary Service
Commissioners to Qualify Oath of Office
If you have been appointed as a Justice of the Peace or Notary Public by the Commonwealth of Massachusetts and need to take your oath of office, you may come to Town Clerk's Office, rather than having to go into Boston. Our office hours are 8:00 AM - 4:30 PM, Monday through Thursday, and Friday from 8:00 AM to 1:00 PM. Please call ahead to assure that two commissioners are present and you are required to bring with you the paperwork you receive from the State.
The Town Clerk is a Justice of the Peace and can be reached at email@example.com or 781-334-9401 for information on fees and availability.