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Town Seal of Lynnfield

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Town Clerk
Contact TypeContact Information
Contact:
Town Clerk
Assistant Town Clerk
Address:
Town Hall
55 Summer St
Lynnfield, MA 01940
Phone:
781-334-9400
Fax:
781-334-9469
Hours:
Monday-Thursday 8:00 am - 4:30 pm
Friday 8:00 am - 1:00 pm
 
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Fall Town Meeting - Monday, October 16th
If you are new to town, or you have never registred to vote in Lynnfield, in order to vote at the town meeting, you must be registered no later than Tuesday, September 26th.  The Town Clerk's office will be open from 8:00 AM - 8:00 PM.

This meeting is held at the Lynnfield Middle School.  Residents are encouraged to check in between 6:00 PM and 7:15 PM, to be sure a quorum has been met, which is rquired for the meeting to start at 7:30 PM.
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Pre-registering to Vote

Although you must be 18 years old in order to vote, you may pre-register to vote once you are 16 years old. If you are 16 or 17 years old, you may submit a voter registration form to your local election official, who will then place your name on the list of pre-registrants. You will receive a pre-registration notice by mail, confirming receipt of your application. Pre-registration may be done online, by mail, or in person at any voter registration location.

Once you become old enough to vote, your local election will mail you an acknowledgement notice, which is confirmation that your name has been moved from the list of pre-registrants to the list of registered voters. Your acknowledgement notice will include your party affiliation and the location of your polling place.
It is important to keep your local election official informed of any changes to your information. You must submit a new voter registration form if you wish to change your name, address, mailing address, or political affiliation.  For more information on pre-registration, feel free to call or email Trudy Reid, Town Clerk.  
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Public Records Access - According to the MGL Ch. 66, Sec 10(d), notice is hereby given that any person seeking Public Records as prescribed in 950 CMR, 32.00, upon request to the Public Records Access Officer or designee may receive a copy of any public record, as defined under 950 CMR. 32.02 or Sec 7(26).  For additional information, or to request a public record, please click on the link in the box above.

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Duties of the Town Clerk:

The Town Clerk is the chief election official.  The Clerk supervises voter registration, oversees polling places, election officers, and the general conduct of all elections.  The Clerk directs the preparation of ballots, polling places, voting equipment, voting lists, administers campaign finance laws, certifies nomination papers and initiative petitions, and serves on the Board of Registrars.  The Clerk's office conducts the annual town census and prepares the street list of residents.

The Town Clerk is the keeper of the town seal.  The Town Clerk attests by signature and seal to bonds, contracts, bylaws, resolutions and any other documents requiring town certification. The Clerk provides certified copies of vital records and conducts genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.  The Town Clerk administers the oath of office to all town officials, elected and appointed.

The Town Clerk  certifies the residency of veterans’ who qualify for state bonuses, receives board and committee meeting postings, administers and records oaths of office to town officials; submits zoning by-law and town by-law changes to the Attorney General, and sends the Jury List to the Secretary of State.  The Town Clerk is also responsible for overseeing the State mandated compliance of all employees, and board and committee members, to be sure they follow through annually with any required Conflict of Interest / State Ethics Laws documentation.

In addition, the Town Clerk issues marriage licenses, dog tag licenses, storage of flammables, business certificates, and raffle permits, and serves as the Chief Public Records Access Officer.

The Town Clerk and the Assistant Town Clerk are Notary Publics, and Commissioners to Qualify Public Officers.

Notary Public Services

NOTARY SERVICE GUIDELINES

The Town Clerk’s office provides Notary services as a courtesy.  Residents seeking Notary Services should call the Town Clerk’s office (781-334-9400) prior to their visit to ensure that the Notary is available.

The following guidelines will be followed in the provision of Notary Service:

  • Notary Services are available during the normal business hours and are not available in the fifteen (15) minutes prior to the time of closing.
  • Notary Service is provided on a first-come, first service basis
  • A valid, government-issued photo identification is required of any customer seeking Notary Service
  • The document(s) CANNOT already have been signed nor dated
  • All signers must be present at the time of notarizing
  • The Notary is stating they have witnessed the document being signed
  • The document must contain the appropriate Notarial Statement or Clause, or one will be stamped on the document by the Notary
  • Documents in any language other than English will not be notarized at this facility
  • Notary Service is not available for deeds, mortgages, wills, living wills, living trusts, codicils or depositions.
  • Certain public documents cannot be copied and notarized.  Examples of these are birth, marriage and death certificates
  • Massachusetts law requires that a Notary and the person seeking notarization be able to communicate directly with each other
  • In accordance with Massachusetts Notarial Law, Notaries will not provide service if the customer, document or circumstances of the request for Notary Service raise any issue of authenticity, ambiguity, doubt or uncertainty.  In this event, the Notary may, at his/her sole discretion, decline to provide Notary Service

Commissioners to Qualify Oath of Office

If you have been appointed as a Justice of the Peace or Notary Public by the Commonwealth of Massachusetts and need to take your oath of office, you may come to Town Clerk's Office, rather than having to go into Boston.  Our office hours are 8:00 AM - 4:30 PM, Monday through Thursday, and Friday from 8:00 AM to 1:00 PM.  Please call ahead to assure that two commissioners are present and you are required to bring with you the paperwork you receive from the State.


The Town Clerk is a Justice of the Peace and can be reached at treid@town.lynnfield.ma.us or 781-334-9401 for information on fees and availability.





 
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